EXHIBITION

EXHIBITION

 

EXHIBITION FLOOR PLAN
floor plan

     

EXHIBITION OPPORTUNITIES


Floorplans
 
Floorplans   IFEMA North Congress Center
Registration&Service Area Foyer

Level 0

Main meeting rooms North Congress Center Level 1-2
  Hall 10 Level 0
  Hall 10-8 Mezzanine
Poster session Hall 8 entrance through the exhibition
Catering&Sitting Area iNorth Congress Center main entrance
  Hall 8 at the end of Hall 8
  IFEMA Avenida
Congress Exhibition Hall 8 ground floor
Max height   5 meters
Hanging Points see relevant information in the technical floor plans
Max weight per sq.m see relevant information in the technical floor plans

 

Exhibiton timetable 
 
Definite times for hours of operation and various deadlines will be confirmed in the Exhibitor Manual. However, the following timetable provides a guideline.
 
Build up Halls 8
Wednesday, May 31, 2017 08.00-20.00
Thursday, June 1, 2017 08.00-20.00
Friday, June 2, 2017 08.00-20.00*
   
Stand decoration & cleaning
Saturday, June 3, 2017 08.00-14.00**
   
Exhibition  
Saturday, June 3, 2017 15.30-20.30
Sunday, June 4, 2017 09.30-17.30
Monday, June 5, 2017 09.30-17.30
   
Dismantling  
Monday, June 5, 2017 18.00-22.00
Tuesday, June 6, 2017 08.00-20.00
No prior dismantling is allowed. Times may be subject to change.
* All booth construction should be completed by 20.00, Friday, June 2, 2017.
by that time aisles must be free of any exhibition material and/or empty boxes.
** Only booth decoration and cleaning are permitted during this time; booths should be operational.
 

  

Space fees- subject to VAT if aplicable
 
Minimum space purchase is 9 square metres/m2 - 3x3.
The booth is rented as “space only” for
€ 550,00 per sq.m for bookings received by January 31, 2017
€ 650,00 per sq.m for booking received from February 1, 2017
Publishers, journals and non-profit organizations will be charged a reduced rates of
€ 275,00 per sq.m. for bookings received by January 31, 2017
€ 325,00 per sq.m. for bookings received from February 1, 2017
The booth is rented as space only. This means that the booth site will be given without any prefabricated walls, installations, furniture, electricity, carpet and furnishings or any other technical supplies and facilities. The exhibitor must personally take care of the set-up and installation of the booth.

 

Exhibitor entitlements and benefits
 
• Attend the exhibition;
• Attend the Industry Symposia;
• Attend the Welcome Ceremony and Reception;
• Free exhibitor badges with the name of the exhibiting company (see relevant chapter);
• Free full registration - only for full exhibitors (see relevant chapter);
• Company profile and logo in the final programme inserted in all congress bags;
• Company name and logo listed in the official website and Congress App, if submitted within the deadline.

 

How to reserve an exhibition space
 
Please fill-in Form A and and send it to the ERA-EDTA Industry Relations Team, industry@era-edta.org no later than February 28, 2017.
Spaces will be assigned according to:
1. Participation to the Booth Selection Meeting September 22, 2016: with priority selection according to the 2016-2017 ERA-EDTA Ranking List.
2. From October 3 to October 31, 2016: with priority selection according to the 2016-2017 ERA-EDTA Ranking List;
3. Then from November 1, 2016 on a first-come-first-served basis.
 
Exhibitors’ badges
 
These badges are reserved only for EXHIBITING COMPANIES and their branches only.
Exhibiting companies: you can upload the relevant information by May 10, 2017 on https://cm.era-edta.org using the username and password received by industry@era-edta.org.
Affiliate companies: please visit www.era-edta2017.org/en-US/exhibition-1 to find out the relevant link to access the online purchase system.
No. 5 badges, free of charge, will be given for every 9 square meters of booth booked/confirmed and only the name of the exhibiting company will appear on the exhibitors’ badges.
Exhibitors’ badges will be available at the Exhibitors’-Visitors’ Desk, in the Registration Area starting June 2, 2017 (11.00-19.00) - unless agreed otherwise; plastic badge holders and lanyards can also be collected at this desk.
BADGES WILL NOT BE MAILED IN ADVANCE. The contact person of the company (exhibitor details) will be fully responsible of receiving and distributing the badges to colleagues/staff members.
Make sure that the contact person of the company hand-outs badges to colleagues/customers before they access the restricted areas.
These badges are only meant for the staff working on the booth and must be used to enter the Exhibition Area during the hours when the exhibition hall is open to visitors (these are NOT set-up/dismantling badges). These badges do not
allow entrance to session halls or any other scientific activities, except the Industry Symposia.

 

Extra exhibitors’ badges
 
You can upload your request for extra badges by May 10, 2017 on https://cm.era-edta.org using the username and password received by industry@era-edta.org; the cost for each extra badge is € 60,00, plus VAT if applicable. After May 10, 2017 it will be possible to purchase extra exhibitors’ badges at the Exhibitors’-Visitors’ Desk located in the Registration Area, starting June 2, 2017 (11.00-19.00) at the rate of € 75.00 each, plus VAT if applicable.
No refunds will be given in case of cancellation.

 

Free full registrations
 
In order to take advantage of the free registration/s, the full details of the person/s must be uploaded by May 10, 2017 on https://cm.era-edta.org, using the username and password received by industry@era-edta.org.
Registrations will be given only to full exhibitors (i.e. paying € 550,00 per sqm) according to the chart on the right.
This benefit is not given to discounted/free exhibitors.
These free registrations are meant for the personnel of the exhibiting company who is interested in attending the scientific programme of the congress. If not used by the said deadline, these free full registrations cannot be reimbursed or exchanged for other items/services. A company business card is required upon registration.
   
Booth size
Free registrations
9-50 sqm
1
51-100 sqm
2
101-150 sqm
3
151-200 sqm
4
> 201 sqm
5

  

Visitors’ badges
 
These badges are for Visitors wishing to enter the exhibition only; please visit www.era-edta2017.org/en-US/exhibition-1 to find out the relevant link to access the online purchase system.
The costs per each Visitors’ Badge are:
€ 120,00 if pre-ordered by May 10, 2017.
€ 150.00 if booked after May 10 and/or on site.
These badges do not allow entrance to session halls or any other scientific activities.

________________________________________________________________


For any information please contact
:
ERA-EDTA Industry Relations Team
Via E. Mattei, 92 - int. 4
40138 Bologna, Italy
Phone +39-3454592758
Skype PaoZav
E-mail: industry@era-edta.org
zavalloni@era-edta.org