CONGRESS INFORMATION

CONGRESS INFORMATION

 

Accepted abstracts
Accepted abstracts will be available only online (on the ERA-EDTA portal ENP at www.enpera-
edta.org
, click on “E-materials 2017”) or on the Mobile Congress App (search for “ERAEDTA 2017” on the Google or Apple store).
Scan your badge at the Vifor Fresenius Booth 3.020 in Hall 8 in order to have access to the accepted abstracts.

Art exhibitions
There will be two art exhibitions in Hall A of the IFEMA Feria de Madrid (North Congress Center). One is entitled “Alchemy of Purification” and is organised by Medtronic, the other one shows the works of Cristina Ortiz, the author of the painting which has become the image of the ERA-EDTA Madrid Congress.

 

Admission
Admission to the scientific sessions is strictly reserved to registered congress members. Minors cannot access the session halls even if accompanied by a registered adult. The same applies also to the Exhibition. ERA-EDTA as per EFPIA HCP Code does not extend hospitality in any way to persons other than the registered congress members.

 

Certificate of attendance
The certificate of attendance will be sent to all regularly registered congress members by email after the congress. If you need a hard copy, you can collect it at the dedicated desk located the Registration Area of the IFEMA Feria de Madrid (North Congress Center) starting from June 3, 2017 after 13:00 hrs.
In case you do not receive the certificate of attendance by email, please write to registrations@era-edta.org.
Please notice that the certificate will specify the exact number of days that you will have attended the congress.

 

Coffee and tea break
Complimentary coffee and tea will be served in the Exhibition on June 4 and 5, 2017. On June 3 and 6, 2017 refreshments will be served in Hall 10 (between halls 10.A and 10.B) and on Level 1 of the IFEMA Feria de Madrid (North Congress Center).

 

Congress App
The Congress app can be downloaded from the Google or Apple store (search for “ERA-EDTA 2017”). It contains the full scientific programme and all information about the Industry Symposia and the Exhibitors. New this year: Summary Builder (to take notes and tag single slides) and Congress Dialogue (to check out the comments and discussions related to the selected sessions).

 

Congress membership
Regularly registered congress members are entitled to attend all Scientific and Poster Sessions, Welcome Ceremony and Reception and the Industrial Exhibition. Onsite they will also receive a congress kit; the Final Programme will be available at the bag distribution desk.
No registration is available for accompanying guests; however, all registered congress members
can take part, with their accompanying guests, in the Welcome Ceremony and Welcome Reception on June 3, 2017.
All registered congress members must wear their name badge when attending any congress event. Please note that only attendants wearing congress members badges are entitled to attend lectures and poster sessions.
The information printed on the badges is exactly the one provided by congress members during the registration procedure.
Reprint/Lost-forgotten badges
A “Reprint desk” for lost or forgotten congress members badges will be available in the Registration Area. A replacement badge will cost EUR 20.00 and only payments in cash will be accepted.

 

CME Courses
In order to participate in the CME Courses held on June 3, 2017, all regularly registered congress members must self-scan their badge at the kiosks at the entrance of the lecture rooms (at registered congress members’s own responsibility).
Please note that the seat capacity of the conference rooms is limited, therefore participation in
these courses will be on a “first come first served” basis.
The courses are reserved to regularly registered congress members and are included in the congress membership fee.

 

Ethical Med Tech - Conference Vetting System
The EMT6120 - 54th Congress of the European Renal Association - European Dialysis and Transplant Association from 03/06/2017 to 06/06/2017 in Madrid, Spain is compliant with the Medtech Europe Code of Ethical Business Practice.

 

Facilities at the IFEMA Feria de Madrid (North Congress Center)
A cloak room is located in the basement of the IFEMA Feria de Madrid (North Congress Center); this service will be available for the entire duration of the congress.
An internet point is available in the Registration Area; a Wi-Fi service is provided in the main public spaces of the congress centre, meeting rooms and exhibition.
There are several food and beverage options located in the congress venue; there are also catering areas in the exhibition.

 

Grant policy
All ERA-EDTA travel grants had to be applied for in advance and have already been assigned.
No additional travel grants, reduced fees or financial support of any kind can be given to registered congress members.

 

Information desks
In the entrance foyer of the IFEMA Feria de Madrid (North Congress Center) – Level 0 - an Information Desk will provide you all the information related to the venue, the services provide and the congress activities.
This desk will have the same opening hours of the Registration Area.
In addition a Tourist Information Desk is available where you can receive promotional materials about Madrid, including maps, as well as information about public transportation, sightseeing tours, city walks, day trips outside Madrid, cultural events and restaurant reservations.

Opening hours:
Friday, June 2 11:00-19:00 hours
Saturday, June 3 07:00-19:00 hours
Sunday, June 4 07:30-18:45 hours
Monday, June 5 07:30-18:45 hours
Tuesday, June 6 07:30-12:45 hours

 

Insurance / Liability
Participation in this Congress implies that persons/registered congress members agree that the organizers do not assume any liability whatsoever. Upon registration, the congress members accept this proviso.
ERA-EDTA cannot be deemed responsible for forgotten, lost or stolen personal belongings and Congress materials.

Language of the Congress
The official language of the Congress is English. No simultaneous translation will be provided. A CME Course in Spanish will be held on June 3, 2017.

Lunch
Snack bars and catering areas will offer snacks and sandwiches for purchase; they are located
in the Exhibition and also in the Avenida between the North and the South IFEMA. Most of
the Companies that have arranged Industry Sponsored Symposia will offer lunch to the registered congress members.

Post-congress correspondence
If you wish to contact the ERA-EDTA after the Congress, here are the full contact details:
ERA-EDTA Headquarters, Via XXIV Maggio 38, 43123 Parma (Italy), telephone: +39-0521-989078, fax: +39-0521-959242.
For all matters related to congress memberships and receipts: registrations@era-edta.org, telephone +39-345-0211784.
For all matters related to abstracts and travel grants: abstracts@era-edta.org.
For all matters related to the scientific programme, speakers and chairs: program@era-edta.org.

Printed posters
All presenters who took advantage of the ERA-EDTA offer to have their posters professionally printed and delivered to the congress venue free of charge, should pick up their posters at the ERA-EDTA booth (nr 7.005) in the Exhibition starting on June 4, 2017 at 07:30.

Programme changes
The organisers cannot assume liability for changes in the programme due to external or unforeseen circumstances.

 

Registration / Information
The registration and information desks are located in the Registration Area of the IFEMA
Feria de Madrid (North Congress Center).

The desks will be open at the following times:
Friday, June 2 11:00-19:00 hours
Saturday, June 3 07:00-19:00 hours
Sunday, June 4 07:30-18:45 hours
Monday, June 5 07:30-18:45 hours
Tuesday, June 6 07:30-12:45 hours

Receipts
Pre-registered congress members may request the receipt of the congress membership fee by personally giving their full address to the staff working at the ERA-EDTA Office desk or by sending a specific request to registrations@era-edta.org. Receipts will be sent upon request and only after the congress. Onsite registered congress members may request the receipt of the payment by ticking the appropriate box in the onsite online form or personally giving their full address to the ERA-EDTA Office desk or by sending a request to registrations@era-edta.org. Receipts will be sent after the congress.

 

Shuttle buses
Access to IFEMA Feria de Madrid is possible from anywhere in the city by using the Campo de las Naciones metro station (Line 8); the exit is at the South Entrance of the IFEMA complex.
There will be continuous shuttle buses from the South to the North IFEMA according to the
following timetable:
Friday, June 2 11:00-19:00 hours
Saturday, June 3 07:00-20:30 hours
Sunday, June 4 07:30-19:00 hours
Monday, June 5 07:30-19:00 hours
Tuesday, June 6 07:30-13:00 hours

UEMS CME Credits
The 54th ERA-EDTA Congress has been designated for a maximum of 21 hours of European
external CME credits.

 

Speakers Information
The Speakers’ Preview Room is located on the mezzanine floor (Halls 9-7) of the IFEMA Feria de Madrid (North Congress Center) and will be open during the following hours, with expert technicians available to assist all speakers:
Saturday, June 3 07:00-18:30 hours
Sunday, June 4 07:00-19:00 hours
Monday, June 5 07:00-19:00 hours
Tuesday, June 6 07:00-13:30 hours

All presentations need to be prepared as PowerPoint files in 16:9 format and will be loaded on a central server in the Speakers’ Preview Room. All speakers should bring their presentations stored on a CD, DVD or USB memory stick to this room no later than 2 hours before the start of their session (or the afternoon of the day before if the presentation refers to the first morning sessions).
The use of laptop computers will not be possible.
The Disclosure of Interest of all Invited Speakers and Chairs will be made available at the beginning of each session. Moreover, they have been posted on the Madrid Congress website, under the specific section.

Venue
IFEMA Feria de Madrid - North Congress Center
Avda. del Partenón, 5
28042 Madrid - Spain
www.ifema.es

 

European Renal Association - European Dialysis and Transplant Association (ERA-EDTA)
Data Privacy Statement

During the congress, attendees, exhibitors, guests and others may be photographed and videotaped by ERA-EDTA or its partners capturing the event. Some of these photographs or videos may be displayed by the ERA-EDTA or its partners in future publications or materials connected with the event. If you do not wish for your image to be displayed by the ERA-EDTA, please contact the ERA-EDTA in writing at secretariat@era-edta.org . Without contradictory instructions from your side, you hereby grant the European Renal Association - European Dialysis and Transplant Association (ERA-EDTA), the irrevocable right to use your image, voice, name, photographs, and video for purposes related to Scientific and Educational Purposes. You hereby release, waive and discharge the European Renal Association - European Dialysis and Transplant Association (ERA-EDTA) its employees and independent contractors from any and all demands, claims, causes of action, damages and liabilities directly or indirectly arising out of any use of your image, voice or name pursuant to the foregoing rights grant.